The British Council in Nigeria has been contracted by the UK’s Department for International Development to manage the Nigeria Stability and Reconciliation Programme (NSRP). The British Council works in partnership with International Alert and with Social Development Direct. The implementation phase of this five year programme will start in August 2012.The British Council is now looking for suitably qualified individuals to complement the existing team and to fill the following post.
Job Title: Resources Officer - Nigeria Stability and Reconciliation Programme (NSRP)
Directorate or Region: SSA
Department/Country: Nigeria
Location of post: Abuja
Pay Band: PB 4
Reports to: Operations Manager
Duration of job: 2 Years
Purpose of job
To manage the resources function of the Nigeria Stability and Reconciliation Fund in line with the programme strategy, implementation plan and financial plan and to client and corporate standards.
Context and environment
Nigeria is the British Council’s largest operation in SSA with offices in four cities: Lagos, Port Harcourt, Abuja and Kano. NSRP is a DFID-funded programme managed by the British Council (who lead a consortium including International Alert and Social Development Direct) that aims to enhance collective efforts to identify and respond effectively to potential sources of violent conflict in Nigeria and reduce the negative impacts of conflict on the most vulnerable among the Nigerian population.
The programme will operate from four regional offices in Nigeria with a programme management unit situated in Abuja. The Resources Officer will be based in Abuja and will be required to travel to the regional offices periodically. The post will form part of the programme support team.
The post holder must have the ability to work in difficult environments, often with limited infrastructure or support facilities. The programme will link closely with other BC-managed work in Nigeria, notably the Justice For All (J4A) programme. The post holder will work closely with the Security Coordinator, Regional Coordinators, programme officers and the finance team and will report to the Operations Manager based in Abuja.
Accountabilities, responsibilities and main duties
Accountabilities
- Accountable for ensuring the programme’s resources function supports the programme requirements and operations to the highest possible standards.
- Accountable for ensuring efficient and effective deployment of programme resource facilities.
Responsibilities and main duties
1. Facilities management – 30%
To manage all aspects of the programme resources function (programme offices, residences, inventories and vehicle fleet).
Main duties will include:
- Ensuring the programme resources function provides a high level of support for programme requirements and operations.
- Managing the resources function of the NSRF offices and residences in Abuja and states including all service facilities ensuring that contracts are in place for all utilities, security, maintenance, cleaning services etc
- Liaising and negotiating with all landlords concerning contractual and maintenance issues.
- Responsibility for ensuring all resource systems, processes and policies meet client contractual requirements and BC corporate standards and conform to external and internal audit requirements and achieve at least satisfactory audit results.
- Ensuring all contracts with suppliers of facilities services adhere to the programme contracting principles, are within budget and meet the procurement provisions of the DFID–BC contract.
- Managing and maintaining generators at the offices and domestic properties.
- Ensuring all properties maintained to a high standard and annual maintenance schedules are conducted and within budget.
- Achievement of value for money and quality in all maintenance work.
- Scheduled inventory reviews in conjunction with the Procurement Officer and record updating to client and corporate standards.
- Ensuring all facilities services are delivered in a timely and effectively manner and within budget.
- Implementing facilities-related management control checks in Abuja and the NSRP regional offices.
2. Logistics management – 30%
Main duties include:
- To support all administrative processes affecting the arrival, presence and exit of programme staff (internal and external) to ensure they can carry out their duties effectively.
- Receipt and despatch of international staff personal effects on arrival and departure.
- To support the effective delivery of the programme through knowledge of key processes and official organisations applicable to incoming international staff including immigration, residence registration, driving licences, etc.
- Building and maintaining effective relationships with key individuals who facilitate the official status of expatriate staff in country.
- Facilitating all clearances necessary to ensure effective entry, presence and exit of international staff and consultants.
- Effective planning and management of vehicles and drivers to enable programme staff and consultants can carry out required duties to the highest standards.
- Management of fuel supplies (offices, residences and vehicles) to ensure efficient consumption and minimise risk of fuel loss through fraud.
3. Business continuity – 15%
To manage key business processes for NSRF, including business continuity, staff and next-of-kin lists.
Main duties include:
- Maintain the programme business continuity plan and contribute to the programme risk identification and management process.
- Ensure the business continuity plan are in compliance with client and corporate standards.
- Reviewing business continuity plans at least once every quarter.
- Scheduling and managing annual rehearsal of business continuity plan.
- Regular and effective testing of emergency procedures (in conjunction with Security Coordinator), including monthly fire drills.
4. Health and safety – 10%
Assisting with all aspects of health and safety for the programme.
Main duties include:
- Assisting with developing a health and safety policy for the programme in line with FCO/client and corporate standards.
- Responsibility for ensuring programme staff and consultants are fully aware of all emergency procedures and services, including evacuation procedures, awareness of first aid provision, doctors and medical facilities.
- Responsibility for fire safety in the offices, including procedures and drills.
- Ensuring adequate first aid procedures in place for all offices.
- Ensuring first aid provision is in place for in-country travel.
- Ensuring up-to-date training for programme first-aid staff in Abuja and in the regional offices.
- Conducting six-month reviews of health and safety procedures.
5. Management of vehicle fleet and drivers – 15%
Responsibility for managing the programme vehicle fleet and drivers.
Main duties include
- Management of programme drivers, including planning schedules, to ensure staff and consultants are able to carry out duties required by the programme on time and to the required standard.
- Ensuring all vehicles meet necessary legal requirements for use (licensing, tax, road worthiness, etc.).
- Ensuring vehicle maintenance is up to date and vehicle faults are identified quickly and dealt with promptly.
- Building and maintaining strong relationships with key suppliers to ensure high level of service to the vehicle fleet.
- Fuel management: managing and maintaining fuel stocks; managing fuel distribution; monitoring fuel consumption.
- Developing and implementing required policy and procedures for drivers, vehicle usage and fuel management e.g. guidelines for drivers, vehicle usage policy, fuel management systems and processes.
Key relationships
Internal: CD Nigeria; Programme Manager; Operations Manager; Programme Officers, Security Coordinator.
External: External relationship management where appropriate (i.e. linked to function of role), to include: consultants, suppliers, external partner organisations, etc.
Other important features or requirements of the job
Periodic travel to high-risk areas is likely to be necessary following close liaison with British High Commission /BC/DFID. Regular unsocial and over-hours will be required to meet operational requirements of the post and programme.
Skills and Knowledge
- Project and contract management – level 2
- Human resources – level 2
Experience
Facilities management
- Experience of managing facilities for similar programmes or sectors.
Logistics
- Experience of managing programme logistics for a similar or related sector
Financial management
- Experience managing project budgets
- Experience of working in the development field in challenging environments.
Qualifications
- First Degree or Equivalent
- Relevant qualification and/or experience
Method of Application
Download the role profile by clicking HERE and read through the document. Download and complete the application form. To help you understand and complete the application form, read through the ‘How to complete the application’ document Here. Listed within the role profile document, you will find a number of listed ‘behaviours’ and ‘skills and knowledge’. Evidence against those criteria’s will need to be provided in your role application form. To help you understand those criteria’s, we have provided a ‘behaviours’ and ‘generic skills’ dictionary HERE.
Please read all the documents carefully before you fill in the job application form. Telephone applications will not be considered. Completed applications and a covering letter should be sent via email to NSRP@britishcouncil.org by no later than 15 June 2012.
Applications received after the deadline will not be considered. Only candidates shortlisted for interview will be contacted. We do not accept CV’s, handwritten applications or expressions of interest. The application form must clearly explain how your experience matches the above profile and include names and contact details of three references. We will not be able to consider any application which arrives after that date.
Please ensure that the position you are applying for is given as the subject head of your e-mail. Please note all posts will be filled for two years in the first instance subject to the standard probationary period.
Categories: Jobs In Nigeria, NGO / Research
