Management Sciences for Health (MSH) saves lives and improves health, especially among the world’s poorest and most vulnerable people, by closing the gap between knowledge and action in public health. We live our mission to save lives and improve the health of the world’s poorest and most vulnerable people by closing the gap between knowledge and action in public health.
Job Title: Procurement Assistant
Location: Abuja
Grade: 4
Job ID: 12-4737
Overall Responsibilities
The role of the Procurement Assistant is to support the procurement officer to procure goods and services in compliance with MSH procurements policies and procedures. S/he collects proforma invoices on approved purchase requisitions, prepares offer analysis and makes recommendations. Once the purchase order has been completed, the procurement Assistant will follow up to assure delivery. She/he maintains procurement data including supplier list and standards of goods and services, and ensures the effectiveness of procurement in timely and cost effective manner.
Specific Responsibilities
- Assist with the preparation of procurement plan
- Receives approved Purchase Requisitions (PR) for procurement of goods and services
- Tracks all PRs, for both local purchases and those requested through Cambridge
- Conduct Market Research to determine price reasonableness
- Responsible for collection of proforma invoices and presents to the supervisor for further processing or approval;
- Inquires immediately for more specifications from requesting units if the purchase request is not clearly specified and completed;
- Assist in conducting vendor sourcing and documentation of vendor documents.
- Ensures that purchases are made in the best interests of the donor and MSH;
- Assures delivery and pickup of PO for collection of goods;
- Prepares weekly procurement status report and submits to the supervisor;
- Regularly up dates the supervisor of all partial and full delivery of procured goods;
- Informs the supervisor about prices and qualities of goods if purchases are not of routine nature.
- Does quarterly or 6 month reviews of preapproved vendors for routine items such as office supplies, cleaning products, etc.
- Ensure that items received conform to the required quality as specified in the LPO.
- Also performs other duties as requested by the immediate supervisor.
- Inform supervisor immediately if asked to compromise integrity by any vendor or other.
Qualifications
- College degree in purchasing or related field.
- Three years experience in procurement with demonstrated interest in building a career in procurement.
- Ability to work under pressure
- Planning and scheduling skills;
- Experience in a USG or donor funded project or NGO preferred.
- Excellent interpersonal skills; demonstrated ability to interact professionally with a culturally diverse staff, clients and consultants.
- Ability to work independently, take initiative and ability to meet deadlines with attention to detail and quality.
- English fluency including business terminology required.
- Demonstrated intermediate computer skills in Microsoft Office Suite applications
Categories: Health Service Jobs, Jobs In Nigeria, Logistics / Transportation
