Job Title: Program Assistant-Health & Education
CLOSING DATE: Thursday: February 09, 2012 – max. 4:30 p.m.(South Sudan time)
WORK HOURS: Full time 40 hour per Week.
Salary & Benefits: FSN 08
Vacancy Number : VA-12-09
The United States Agency for International Development (USAID) Juba, South Sudan is seeking applications for the
position of Program Assistant in the Office of Education and Health.
Under the direct supervision of the Deputy Education Team Leader or his/her designee, the incumbent Program
Assistant (PA) will have responsibility to support the Development Objective Three (DO3) – Education and Health
Offices of the USAID South Sudan Mission in the financial, monitoring and evaluation and administrative/managerial
activities of the two teams. The primary responsibility of the DO3 PA is to assist the Health and Education Team
Leaders and their staff members in program management, budget tracking and administrative work. The DO3PA will
spend sixty percent (60%) of his/her time attending to related activities of the Health Team while forty percent (40%)
of his/her time will be spent on Education Team-related activities.
The incumbent serves as a PA, assisting the Health and Education teams in managing all aspects of program
budgets, monitoring and evaluations and program administrative works that will include: orderly maintenance of files
(hard and soft), assurance that procedures of the DO3 Teams fully comply with USAID rules and regulations,
monitoring the status of and expediting inter-office requests (e.g., flight reservations, travel requests and
liquidations/reimbursements), arranging access for and escorting visitors, organizing communications and logistics
for workshops and conferences and assuring that health and education office staff members and visitors fully comply
with South Sudanese residency requirements (e.g., visas or any other related travel documents), and assisting outof-
town visitors to access necessary services and information.
S/he reviews the Global Acquisition and Assistance System (GLAAS) actions and follows up on the budget and
financial aspects of acquisition and assistance actions. S/he advises and supports Contracting Officer’s Technical
Representative/Agreement Officer’s Technical Representative (COTR/AOTR) and implementing partners with regard
to financial management and expenditure reporting under Assistance and Acquisition, reviews program financial
reports provided by Controller’s office and prepared accruals, and ensures that health and education offices are in
line with the USAID’s forward funding guidelines.
The incumbent also serves as the coordinator for evaluations and development of performance monitoring plans
(PMP). S/he prepares PMP amendments, keeps records of and organizes for data quality assessments (DQA),
identifies and gathers information to update fiscal year records, and complies with Operational Plan and Mission
Strategic Plan reporting. S/he will work closely with COTR/AOTRs to monitor activity progress and pipelines. S/he is
responsible for ensuring timely close-out of contracts and cooperative agreements managed by the Health and
Applicants will initially be evaluated based on the documentation submitted with the application.
Then competitively ranked applicants will be tested and interviewed. The results of the testing and interview, along
with the reference check results, will be considered in the selection process. The following are the position evaluation
Education: The incumbent should possess at least a university degree in business administration, development
studies, financial management or related field.
Relevant Experience: At least three years of progressively responsible experience in financial management,
monitoring and evaluation, program and/or administrative support related to humanitarian and/or development
projects. The incumbent is expected to have a sound knowledge of efficient administrative and financial operations.
Knowledge of US Government administrative and financial procedures and voucher processing is preferred. Also,
s/he should have, or the potential to acquire, knowledge of U.S. Government funding legislation, financial
programming policies, and documentation related to development assistance.
Language Proficiency: The incumbent must demonstrate fluency in both written and oral English and Arabic
languages are required.
Skills and Abilities:
The incumbent should have the ability to assess, plan, organize and execute administration
procedures and office operations and to arrange appointments with mid-level officials of the host government, NGOs,
other donors and private sector. Also, s/he should have the ability to locate or obtain, analyze, and interpret relevant
data and prepare reports and present complex program/financial information in concise and coherent written and oral
form when requested. Ability to work in a team environment and under pressure. Proficiency in word-processing,
spreadsheets, databases, and other computer programs (Word, EXCEL, PowerPoint, etc.) are required.
HOW TO APPLY
Applicants are required to submit an application package on the attached Employment Application Form along with a
cover letter of interest, which clearly describes individual’s qualifications for this position, and their CV to USAID by
email to: Jubahrhealth0912@usaid.gov OR Deliver one copy to: USAID/South Sudan, Juba. Applications Box is
outside Consular Entrance. Interested individuals for this position should submit ONLY Form DS-174. This form is
available on US Embassy web site: http://southsudan.usembassy.gov/job_vacancies.html.
1. Cover Letter of Interest (including vacancy # of the position)
2. An up-to-date Resume/C.V
3. USAID Application Form (to be filled out completely)
1. Only short-listed candidates will be notified.
2. This vacancy is only open to nationals of South Sudan.
3. Applications submission without the required USAID Employment Forms
and supporting documents will not be considered.
4. No in-person appointments or telephone calls will be entertained.
5. In-house candidates must apply through their supervisors.
USAID IS AN EQUAL OPPORTUNITY EMPLOYER ALL ETHNIC GROUPS AND BOTH GENDERS ARE URGED TO APPLY.